Bank Reconciliation Statement Importance, Format, Example

Bank Reconciliation Statement Importance, Format, Example

The firm’s account may contain a debit entry for a deposit that was not received by the bank prior to the statement date. After adjusting the balances as per the bank and as per the books, the adjusted amounts should be the same. If they are still not equal, you will have to repeat the process of reconciliation again. Below is a video explanation of the bank reconciliation concept and procedure, as well as an example to help you have a better grasp of the calculation of cash balance. The articles and research support materials available on this site are educational and are not intended to be investment or tax advice.

Who creates the bank reconciliation statement?

An account of a firm/business enterprise prepares the bank reconciliation statement.

Thus, the deposit does not appear on a bank statement for the month ended May 31. Also check the deposits in transit listed in last month’s bank reconciliation against the bank statement. Immediately investigate any deposit made during the month but missing from the bank statement (unless it involves a deposit made at the end of the period). A bank reconciliation statement is a document that compares the cash balance on a company’s balance sheet to the corresponding amount on its bank statement. Reconciling the two accounts helps identify whether accounting changes are needed. Bank reconciliations are completed at regular intervals to ensure that the company’s cash records are correct.

Problems with Bank Reconciliations

Therefore, ABC Holding adjusted its records, noting the check as outstanding and adding the missing deposit. Deposits in transit, outstanding checks, and bank service charges usually account for the difference between the company’s Cash account balance and the bank balance. A common error by depositors is recording a check in the accounting records at an amount that differs from the actual amount.

A certificate of deposit (CD) is an interest-bearing deposit that can be withdrawn from a bank at will (demand CD) or at a fixed maturity date (time CD). Only demand CDs that may be withdrawn at any time without prior notice or penalty are included in cash. Cash does not include postage stamps, IOUs, time CDs, or notes receivable. (c) A deposit of $5,000 received by the Who prepare bank reconciliation statement? bank (and entered in the bank statement) on 28 May does not appear in the cash book. Hence, at the end of each month, the first thing to do is to consult the bank reconciliation statement prepared at the end of the previous month. Similarly, some checks credited to the ledger account will probably not have been processed by the bank prior to the bank statement date.


The company deposits its cash receipts in a bank checking account and writes checks to pay its bills. Keep in mind, a bank account is an asset to the company BUT to the bank your account is a liability because the bank owes the money in your bank account to you. For this reason, in your bank account, deposits are credits (remember, liabilities increase with a credit) and checks and other reductions are debits (liabilities decrease with a debit). For example, ABC Holding Co. recorded an ending balance of $480,000 on its records.

  • Bank errors are mistakes made by the bank while creating the bank statement.
  • You receive a bank statement, typically at the end of each month, from the bank.
  • Many templates available online can help guide you, but a simple spreadsheet is just as effective.
  • It also discovers that the check for $397 was mistakenly cashed for $367 instead.
  • Debit memos reflect deductions for such items as service charges, NSF checks, safe-deposit box rent, and notes paid by the bank for the depositor.

One place to segregate duties is between the cash disbursement cycle and bank reconciliations. To prevent collusion among employees, the person who reconciles the bank account should not be involved in the cash disbursement cycle. Also, the bank should mail the statement directly to the person who reconciles the bank account each month. Sending the statement directly limits the number of employees who would have an opportunity to tamper with the statement. They are helpful when reconciling accounts to print statements, clearing errors, etc.